CSEC INFORMATION TECHNOLOGY · PRODUCTIVITY TOOLS · LESSON B6

Spreadsheets (2): Addressing, Sorting, Filtering, Pivot Tables, Charts and Linking

Relative, absolute and mixed cell references and range names; copying formulae; sorting and filtering data; pivot tables; and creating, labelling and linking charts and sheets.

Sections 4 to 65.55.65.75.85.9≈ 60 min🎮 3 games
Before you start

By the end of this lesson you can…

Step 1 · Watch

Explainer video

6 narrated scenes. Press play, listen and read along — the points appear as they are explained. Use ‹ Prev / Next › or the scene bar to jump to any scene.

LESSON B6 · EXPLAINER

Spreadsheets (2): Addressing, Sorting, Filtering, Pivot Tables, Charts and Linking

The dollar sign is one of the most examined symbols in the course. This lesson shows when a reference must stay fixed, and how to turn a table into a pivot table or a chart.

Narration uses your device’s built-in voice. No sound? Switch to “Captions only” — the captions advance on their own.

Explore in 3D

Cell references in 3D

Copy a formula down and compare relative and absolute references.

Step 2 · Read

Key notes

Copy these into your notebook in your own words — that is how they stick.

Relative reference

B2 changes when copied.

Absolute reference

$B$1 stays fixed; F4 toggles.

Mixed reference

$B1 or B$1 fixes only column or row.

Named range

A name given to a cell or range, e.g. TaxRate.

Sort

Ascending/descending, one or more levels.

Filter

Shows rows meeting a condition; others hidden.

Pivot table

Summarises data by group.

Charts

Column/bar, line, pie; title, axes, legend.

EXAM TIPS & COMMON MISTAKES

  • SBA: give at least TWO examples of absolute references or range names.
  • Pivot table: choose the correct field for Rows and Values.
  • Label charts fully: title, axis titles and legend.
  • Sort the whole table, not just one column, or the records get mixed up.
Play & practise

Games

3 quick games on this lesson. Earn XP and badges as you play — your best score for each game is saved. Games are for practice and do not change your exam readiness. More games in the Information Technology Arcade.

Step 3 · Practise

Paper 1 practice — multiple choice

8 items modelled on real CSEC Paper 1 questions. Choose one answer for each, then check. Aim for 80% or better. Work each item on paper first.

Syllabus 5.5

1. Which is an absolute reference?

Answer: B. Dollar signs lock it.
Syllabus 5.5

2. A formula =B2*2 in row 2 is copied to row 4. It becomes

Answer: C. Relative references move.
Syllabus 5.5

3. A cell that is given a name such as TaxRate is a

Answer: D. Named range.
Syllabus 5.7

4. Which feature shows only rows that satisfy a condition?

Answer: A. Filter.
Syllabus 5.7

5. Arranging a list of names from A to Z is

Answer: B. Sort ascending.
Syllabus 5.8

6. A table that summarises data by grouping, such as total sales by region, is a

Answer: C. Pivot table.
Syllabus 5.9

7. To show how a total is split into parts you would use a

Answer: D. Pie shows parts of a whole.
Syllabus 5.9

8. The formula =Sheet2!B5 is an example of

Answer: A. It takes a value from another sheet.
Step 4 · Apply

Paper 2 practice — structured questions

Write full answers, then reveal the mark scheme and tick the points you earned (13 marks in total). Show all your working — method marks count. Your answers are saved on this device.

Paper 2 style · Spreadsheet skills

Question 1 [13 marks]

A shop owner keeps a price list in Sheet1 with the VAT rate typed once in cell B1. Prices are in A5:A12 and VAT amounts are calculated in column B.

(a) (a) Write the formula for B5 that can be copied down to B12 and always uses the rate in B1. [3]

MARK SCHEME — (a) (max 3)

(b) (b) Explain why the formula must use an absolute reference. [2]

MARK SCHEME — (b) (max 2)

(c) (c) Describe how the owner can show only the items costing more than $50. [3]

MARK SCHEME — (c) (max 3)

(d) (d) State one situation where a pivot table would help the owner. [2]

MARK SCHEME — (d) (max 2)

(e) (e) Name a suitable chart for showing each category’s share of total sales and state two items that must be added to it. [3]

MARK SCHEME — (e) (max 3)

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Sources

Where this topic appears in CSEC papers

Find these in your own past-paper booklets for extra timed practice. Items above are written in the style of these papers; any adapted from a specific question say so.