CSEC INFORMATION TECHNOLOGY · PRODUCTIVITY TOOLS · LESSON B2

Word Processing (2): Editing, Tables, Columns and the Review Tools

Walkthrough of editing with drag and drop and find and replace, building and formatting tables, setting columns, and using spelling and grammar check, thesaurus, word count, language, comments and track changes.

Sections 4 to 64.34.4≈ 55 min🎮 3 games
Before you start

By the end of this lesson you can…

Step 1 · Watch

Explainer video

5 narrated scenes. Press play, listen and read along — the points appear as they are explained. Use ‹ Prev / Next › or the scene bar to jump to any scene.

LESSON B2 · EXPLAINER

Word Processing (2): Editing, Tables, Columns and the Review Tools

Editing is where a draft becomes a document. A table keeps data neat, columns make a newsletter, and track changes shows exactly what a colleague altered.

Narration uses your device’s built-in voice. No sound? Switch to “Captions only” — the captions advance on their own.

Step 2 · Read

Key notes

Copy these into your notebook in your own words — that is how they stick.

Block

Selected text that can be moved, copied or deleted.

Drag and drop

Select, then drag with the mouse to move.

Find and Replace

Ctrl+H; Replace All changes every occurrence.

Table

Insert ▸ Table; style, borders, shading, merge/split, insert rows/columns.

Columns

Layout ▸ Columns; section/column breaks.

Spelling / grammar

Checks errors but not every wrong word.

Thesaurus / word count / language

Synonyms / statistics / dictionary.

Comments / Track changes

Notes / recorded edits to accept or reject.

EXAM TIPS & COMMON MISTAKES

  • Describe tables with exact tools: “Layout ▸ Merge Cells”, “Design ▸ Shading”.
  • Proofread even after the spell check: “form” and “from” are both real words.
  • Replace All can change words inside other words: use “Find whole words only”.
  • Track Changes shows the edit; Comments explain it.
Play & practise

Games

3 quick games on this lesson. Earn XP and badges as you play — your best score for each game is saved. Games are for practice and do not change your exam readiness. More games in the Information Technology Arcade.

Step 3 · Practise

Paper 1 practice — multiple choice

8 items modelled on real CSEC Paper 1 questions. Choose one answer for each, then check. Aim for 80% or better. Work each item on paper first.

Syllabus 4.3

1. Moving a selected block of text by dragging it with the mouse is called

Answer: B. Drag and drop.
Syllabus 4.3

2. Which feature changes every occurrence of a word at once?

Answer: C. Find and Replace ▸ Replace All.
Syllabus 4.3

3. To join two cells in a table into one cell you use

Answer: D. Merge combines cells.
Syllabus 4.3

4. To change the colour inside the cells of a table you use

Answer: A. Shading fills the cell.
Syllabus 4.3

5. A newsletter with text flowing in several vertical strips uses

Answer: B. Columns.
Syllabus 4.4

6. The feature that suggests words with similar meanings is the

Answer: C. Thesaurus.
Syllabus 4.4

7. Which feature records every edit so that it can be accepted or rejected?

Answer: D. Track Changes.
Syllabus 4.4

8. A student types “their” instead of “there”. The spell checker

Answer: A. Proofreading is still required.
Step 4 · Apply

Paper 2 practice — structured questions

Write full answers, then reveal the mark scheme and tick the points you earned (16 marks in total). Show all your working — method marks count. Your answers are saved on this device.

Paper 2 style · Editing and tables

Question 1 [16 marks]

A club secretary is preparing a newsletter in a word processor. The newsletter includes a timetable of meetings and a two-column article.

(a) (a) Describe how the secretary can move the second paragraph to the top of the page using drag and drop. [3]

MARK SCHEME — (a) (max 3)

(b) (b) The club’s old name must be replaced by its new name wherever it appears. Name the feature and state two steps. [3]

MARK SCHEME — (b) (max 3)

(c) (c) Describe how to create the timetable table with a shaded heading row. [4]

MARK SCHEME — (c) (max 4)

(d) (d) State how the secretary can format the article in two columns. [2]

MARK SCHEME — (d) (max 2)

(e) (e) The president reviews the document. State two review tools that could be used and say what each does. [4]

MARK SCHEME — (e) (max 4)

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Sources

Where this topic appears in CSEC papers

Find these in your own past-paper booklets for extra timed practice. Items above are written in the style of these papers; any adapted from a specific question say so.